The Steps To Contract With FEMA
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Acquisition Nitty-gritty
Just as all other National acquisition departments, The Federal Emergency Management Agency buys items or services according to the Federal Acquisition Regulation (FAR) by either sealed offer or negotiation. For your knowledge and easy reference, these techniques have been summarized below. When getting back to the Office's stated requirements, careful attention should be paid to references to the Federal Acquisition Regulation and specific guidelines provided.
Obtainment by Sealed Offer
When an award over $25,000 is predicted, an obtainment agency will publish a summary of the requirement in the Commerce Business Daily. The requirement may also by publicized through trade associations, logging of the solicitation in other Nationwide agencies, etc.
An invitation for bids will contain either a duplicate of the specifications for the desired item or will communicate how a copy can be secured. It will also include procedures for the preparing of bids and will state the conditions of purchase, delivery and payment specifics. Contract proposals submitted on a proposed purchase are publicly opened in the procurement department at the time outlined in the solicitation. A Civil worker presiding over the bid opening will state aloud pertinent facts about each proposal (including terms, price, etc.). When filling requirements by this course, a purchasing agency may also send an IFB to vendors included on its "bidder's List" for the specific item/services desired. After subsequent analysis and evaluation, a contract will be granted to the lowest responsive and responsible bidder.
Procuring by Negotiations
Under many circumstances, Public agencies are approved to make buys by direct negotiation with qualified suppliers and without formally advertising for more bids. For example, a purchase could be made by negotiation if for any reason it is impossible to design adequate specifications. In those cases, the obtainment department will synopsize the requirement in the CBD and will issue a Request for Proposal (RFP) to all interested providers. Proposals submitted in response to the RFP will be evaluated in accordance with criteria set forth in the solicitation.
Simplified Contracting Procedures
Of the highest interest to most small business firms is the contracting process that simplifies and speeds up the procurement of low dollar value, high demand items. Under this allowance, known as "Simplified Acquisition Procedures," contracting of provisions and services amounting to $100,000 or less may be purchased by obtaining informal quotations from small businesses and implementing the contract by simplified acquisition procedures.
This formula, while expediting the appropriation, does not eliminate the requirement for competitive bidding. Purchases of more that $2,500 require the solicitation of three suppliers, and the sources are generally restricted to the local trade area. Purchases not exceeding $2,500 can be done without the need for competitive price quotes, if the prices are considered reasonable. Quotes under $2,500 are generally solicited orally. Written solicitation are used when (1) the suppliers are outside the local area, (2) unusual specifications are involved, (3) a large number of items are included in a single proposed procurement, (4) obtaining voiced quotations is not considered economical or possible. Contracts issued under these procedures are normally identified as a requests for quotation.
Unasked For Proposals
The Federal Emergency Management Agency accepts unsolicited offers for products and services, which contribute, to the objectives of the Department. Unsolicited offers are written offers to perform a proposed task or effort, submitted by a prospective vendor and submitted to The Federal Emergency Management Agency with the objective of obtaining a deal.
A valid unsolicited offer must be innovative and singular, be independently originated and developed by the potential vendor, without Government oversight and include sufficient detail to determine if it is a beneficial effort that could benefit the center. |
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Author Resource:-
You can find more resources on government contracting at ContractSecrets.com
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By :
Joed Slidt
Submitted
2010-04-23 17:42:31 |
Article From Article Mayhem
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